Privacy Policy - Bern Congress Organiser

Data protection regulation BCO

1. GENERAL 

Bern Congress Organiser (BCO) GmbH, Taubenstrasse 8, 3011 Bern, is the operator of the website www.bern-co.com and provider of services in relation to continuing education courses, conventions and symposiums. BCO is therefore responsible for collecting, processing and using your data and must ensure this is done in compliance with Swiss law. At BCO we attach the utmost importance to your personal data. Here we tell you what data is collected on www.bern-co.com and how it is used. You also find out how to check the accuracy of this information and how you can have us erase this data. Please note that this data protection policy may alter from time to time. We therefore recommend that you read this data protection policy regularly to ensure that you are always familiar with the latest version.

2. PROCESSING OF PERSONAL AND COMPANY-RELATED DATA

The provider of the pages collects and stores information automatically in the said server-log files that your browser sends us automatically. This is:
• the name of your internet service provider
• your IP address (in some circumstances)
• the version of your browser software
• the operating system of the computer from which wwww.bern-co.com was accessed
• the date
• the time
• the website from which you visit www.bern-co.com
• the search terms you used to find www.bern-co.com

Information, erasure and correction
You may at any time request information about your data stored with us. We ask that to that end you send us an e-mail request for information. In addition to the request, we require proof of identity at the same address.
You have the option at any time of requesting the erasure or correction of your data. You are of course also entitled at any time to revoke any consent given by you to the use or processing of personal data with future effect. An e-mail message sent to us – in whatever form – is sufficient for that purpose.
Stored data is erased by us if it is no longer needed for the purpose indicated.

3. WEBSITE

Our website is linked in multiple ways with third-party functions and systems. Described below are those services that process personal data on our website on our behalf. We also explain the data processing within our own infrastructure.

SSL- or TLS-encryption
For security reasons and for the protection of the transfer of confidential content such as, for example, orders or requests you send us as the website operator, this page uses SSL or TLS encryption. You can recognise an encrypted link by the fact that the browser’s address line changes from “http://” to “https://” and by the padlock symbol in your browser line.
If SSL or TLS encryption is activated, the data you send us cannot also be read by third parties.

Embedded content from other websites

Items on this website may contain embedded content (e.g. videos, pictures, contributions etc.). Embedded content from other websites behaves exactly as if the visitor had visited the other website such as, for example:
• Google Maps
• YouTube or Vimeo videos
• Web fonts from fonts.com
• Newsletters from MailChimp
• Evaluation of visitor numbers using Google Analytics

These websites can collect data about you, use cookies, embed additional third-party tracking services and record your interaction with that embedded content if you have an account and are registered on that website.

Cookies

Cookies are technical aids for the above data collection by third-party providers. The BCO website also applies cookies to enable you to use the technical functions such as, for example, contact forms. Cookies are harmless text files that your browser stores on your computer automatically if you visit our internet page. They enable the identification of a visitor within a predefined timespan.
Most internet browsers accept cookies automatically. However, you can at any time configure your browser in such a way that no cookies are stored on your computer. Our website can essentially be used without accepting cookies, although in that case the website’s functionality is significantly restricted.

Google Analytics

For the evaluation of visitor numbers, we use the Google-Analytics service with an IP anonymisation function on our website. In that case your IP address is abbreviated by Google and thereby anonymised, as a result of which it can no longer be traced back to a particular visitor.
You can at any time prevent this data from being recorded by installing a browser add-on on the following website and thereby refusing future processing:
https://tools.google.com/dlpage/gaoptout?hl=de

YouTube

Our webpage contains at least one YouTube plugin. As soon as you visit one of our pages with a YouTube plugin, a link is created to the YouTube servers. This tells the YouTube server which page you visited. Should you additionally be logged onto your YouTube account, you would enable YouTube to link the surfing behaviour directly to your personal profile. You can deactivate this possibility of linking if you log out of your account in advance. For further information on the collection and use of your data by YouTube, see the data protection information under: http://www.youtube.com/t/privacy.

Vimeo

For the incorporation of videos we use the provider Vimeo. On some of our webpages we use Vimeo plugins. Should you view any of our webpages equipped with such a plugin, a link is created to the Vimeo servers and the plugin thereby accessed. As a result, a message is sent to the Vimeo servers showing which of our webpages you visited. If, at the same time, you are logged in as a member of Vimeo, Vimeo links this information to your personal user account. When using this plugin such as, for example, clicking on the start button of a video, this information is again linked to your user account. You can prevent this link being made if you log off your Vimeo user account before using our webpage and delete the relevant Vimeo cookies. More information on data processing and data protection tips through Vimeo can be found under https://vimeo.com/privacy.

Matomo

In addition, we use the Matomo tracking system (formerly PiWiK) to evaluate visitor figures, which is run on our own system. This data collection assists us in the operation and improvement of our services. The capture of your data is anonymised, as a result of which it can no longer be traced back to a particular visitor.
You can decide here whether an obvious web-analysis cookie may be stored in your browser to enable the operator to collect and analyse different items of statistical data. Should you wish to opt out of this, click the Matomo deactivation cookie in your browser. 

reCaptcha

The BCO website forms are protected against unauthorised transfer by robots through Google reCaptcha v3 . It is technically unavoidable that a number of items of personal data relating to your user behaviour are for this purpose transferred to Google in order to identify you as a person. Google has undertaken to ensure a reasonable level of data protection. For that reason every form has a notice to that effect (“protected by reCaptcha”) with a link placed to the Google operator’s data protection policy. Further information on the use of your data can be obtained from Google’s data protection portal:
https://privacy.google.com/intl/de_ALL/

Web fonts

Incorporated on this website is a myfonts.com web font. Given the provider’s licensing regulations, we are obliged to incorporate a mechanism for counting interactions with our website which also entails sending your IP address. Further information on data protection at MyFonts Inc. is available on its website: https://www.myfonts.com/info/terms-and-conditions

Contact forms

You can contact us using forms on this website, the content of which is sent to us by e-mail. Certain personal information is required before your request can be processed and responded to (name, first name and mail address) although we keep the data collected to a minimum. This information is only stored in relation to your request and is not used for other purposes (for example, e-mail marketing) without your express consent.

Registration on this website

You can register on our website in order to use additional functions on the site. We only use the data input for that purpose in relation to the use of the relevant offer or service for which you registered. The mandatory information requested during registration must be provided in full. Otherwise, we will refuse registration.
For key changes such as to the scope of an offer or in the case of changes required for technical reasons, we use the e-mail address provided when you registered to inform you in this way.
Processing of the data input upon registration is done on the basis of your consent. You may at any time revoke any consent given by you. An e-mail message sent to us – in whatever form – is sufficient for that purpose.
The data acquired upon registration is stored by us for as long as you are registered on our website and is then erased.

Data transfer when contracts are entered into for online shops etc.

We send personal data to third parties only if this is necessary as part of contractual performance, for example to the company responsible for delivering the goods or the credit institution engaged to process payment. No further transfer of the data occurs or it does so only if you have expressly consented to such transfer. Your data is not passed on to third parties for advertising purposes, for example, without your express consent.

Newsletter

We offer you the option of our newsletter, so you can find out at regular intervals about our offers and developments in our sector. We do not register you for our newsletter for marketing purposes without your express agreement. Customers receive our newsletter automatically to keep you informed, as part of contractual performance, about changes to this data protection policy, for example.
You may unsubscribe from our newsletter at any time. Write and let us know which address should be cancelled.
To send our newsletter we use the online service MailChimp. To receive the newsletter a valid mail address is required. This is sent to MailChimp when you register, along with your title, first name and surname and your IP address. Newsletters also capture information specific to the individual, whether a newsletter has been opened and which links in it have been clicked on. This data allows us to review the quality of and make improvements to our newsletter.
Following registration MailChimp sends you an e-mail confirming your subscription. In addition, MailChimp offers various options for analysing how the sent newsletters are opened and used, e.g. how many users an e-mail was sent to, whether e-mails were returned and whether users unsubscribed from the list following receipt of an e-mail. These analyses are only done in relation to groups, however, and are not used by us to assess individuals. MailChimp additionally uses Google, Inc’s analysis tool Google Analytics and in some circumstances incorporates this into the newsletter.
More information on data protection at MailChimp can be found under the following link:
http://mailchimp.com/legal/privacy/

4. DATA SUBJECTS’RIGHTS

You have the right to enforce your data protection rights at any time. Please contact our data protection officer should you wish to take advantage of any of the following rights:
• Right to information: you may request information at any time about whether and what data we have stored about you and what we use it for.
• Right to be forgotten: where your personal data is no longer needed for its original purpose, this data is destroyed.
• Right of erasure: you may at any time ask us to erase your personal data provided no other statutory retention obligation exists.
• Right to opt out: you may at any time ask us to stop processing your personal data.

5. RETENTION PERIOD

We keep your data only for as long as is necessary legally or pursuant to the purpose of the data processing. Where we process your personal data on the basis of a contractual relationship, this data remains stored for as long as the statutory and contractual retention obligations envisage.

6. DATA SUCURITY

We protect your personal data using the normal organisational and technical security measures. We test these measures on an ongoing basis and change them where necessary in order to contain potential risks and prevent any unauthorised use. However, we are unable to guarantee that data will not be lost, misused or altered. In such cases we take the measures available in law and inform data subjects and the authorities on an ongoing, transparent basis.

7. CONTACT INFORMATION

The entity responsible for data processing on our website is:

Bern Congress Organiser (BCO) GmbH
Taubenstrasse 8
3011 Bern, Switzerland
Tel.: +41 031 312 43 12
E-mail: info@bern-co.com

8. AMENDMENTS TO THE DATA PROTECTION REGULATORS

It may become necessary, as a result of further developments in the legal framework or due to technological progress, to amend these data protections regulations. You can at any time download the current data protection regulations (as amended from time to time) from our website.

Last updated: 04.03.2021